Trevor and Robyn arrived on Thursday after enduring an excruciatingly slow drive down the San Diego freeway. Mack arrived shortly after. Since the dining rooms at La Costa Glen closed at 3:00 for the holiday we all walked over at 5:30 to the shopping center and feasted on turkey and trimmings at Buca di Beppo.
Mack told us what he is up to. He is an information systems manager at UCSD. He is responsible for the smooth operation of computer systems used by the recreation and intercollegiate athletics departments. The work done for these departments is varied and paid for by different budgets. For example state funded operations are paid for by the state of California, student contributions pay for student funded work and so on. There are over 12 different funds. Many different classifications of work/time have to be calculated. For example, hourly pay during regular work hours, but also overtime, night shift, holidays. The time worked formerly had to be recorded on paper time sheets on site. It required three full time employees 10 hours every other week to calculate the distribution of pay for all of the bi-weekly employees.
Mack saw a need to make this system more efficient. He built from scratch a web-based time keeping application that records time worked across all the departments and makes it possible for people to record their time wherever they may be with their cell phones or computers. Employees can now submit information about work they have done, reporting job description and category, and have it reviewed by a supervisor without even going on campus. It has reduced the man hours of calculation from 30 to 1.5 in a two week period, a dramatic reduction!
We suspect he is a rising star in the organization. Next blog I will tell you of Matthew's amazing summer plans.
This morning Trevor and Robyn decorated the lighted Christmas tree on my patio. It was wonderful to have them for so long. They are heading home as I write this.
Now full speed ahead to Christmas!
Love to you all, Val
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